Roadmap

Complete inspections, log defects and update jobs even when you're offline or in areas with poor connectivity. The app always saves your work locally and syncs automatically when it can — so nothing is ever lost. You can also manually switch to offline mode when needed and go back online when you're ready.

The app should allow regular checklists, such as daily vehicle checks, to be completed against a vehicle rather than an individual, recognising that drivers may change several times during the day. Users should be able to select a vehicle from a list within the app, choose the relevant checklist, record starting mileage, and log any defects identified. The checklist should not need to be pre‑assigned to a specific person, allowing any authorised user to complete it as required as often as is necessary. All recorded information, including mileage and defects, should be exportable to Excel to support monitoring of vehicle usage, defects and fleet management.

Being able to use the system to record weekly/monthly temperature monitoring of sites, shower flushing, unused outlet flushing etc.

Details: Get notified when tasks are assigned to you, when defects are raised, and receive reminders about upcoming work. What this does: Receive automatic notifications so you never miss important tasks or newly reported issues. Notifications appear in the mobile app and via email, depending on your preferences. Types of notifications: When a task is assigned to you (inspection, job, or defect). When a new defect is created that needs attention. Weekly summary of planned tasks for the coming week. Weekly report of completed tasks from the previous week. Reminders for upcoming inspections or maintenance jobs. Example use cases: Grounds creates a defect for a broken swing - office staff receive an instant notification. Weekly email every Monday morning shows all inspections and jobs planned for the week ahead. Weekly summary of completed work. Staff member assigned an urgent job receives immediate notification on their phone. Why this matters: Currently you need to regularly check the app to see new tasks or remember scheduled work. Notifications ensure nothing gets missed and work happens on time. Benefits: Never miss assigned tasks or urgent defects. Reduce time spent checking the app for new work. Better planning with weekly work summaries. Improved response times for defect resolution. Keep the whole team informed about what needs doing. Notification preferences: Control which notifications you receive. Choose email, in-app, or both. Set quiet hours if needed.

Upload a document, then AI will Automatically classify document types (RoSPA reports, fire risk assessments, PAT testing, etc.) Extract renewal dates and create reminder tasks Pull out action items and defects from compliance reports Track completion of recommendations against the original document Support all document types: legal, compliance, inspection, operational, technical, and financial Types of docs Contract Documents Contractor Agreements Easement Deeds (rights of way) Lease Agreements License Agreement Service Level Agreements Tenancy Agreement Title Deed Transfer Deed Trust Deed Land Registry Document Legal Document Asbestos Survey CCTV Compliance Documentation Compliance Certificates Electrical Installation Condition Report Electrical Testing Certificate Emergency Lighting Test Records EN 1176/1177 Compliance Certificate Energy Performance Certificate Equipment Calibration Certificates Fire Alarm Test Certificates Fire Extinguisher Service Record Food Hygiene Certificates Gas Safety Certificate Lift Inspection Certificates PAT Testing Certificate RoSPA Report Safety Certificates Vehicle MOT Certificate Water Quality Test Result Building Access Audit Report Building Condition Survey Biodiversity Report Defibrillator Testing Record Environmental Impact Assessment Fire Risk Assessment Flood Risk Assessments Impact Absorption Test Result Inspection Reports Legionella Risk Assessment Risk Assessments Security Risk Assessment Structural Survey Structural Testing Report Tree Survey Report Assessment Document Emergency Response Plan Fuel Consumption Logs Incident Reports Maintenance Records Photographs Service History Operational Document Disposal Documentation Heritage Documentation Installation Guides Manufacturer Datasheets Technical Documentation User Manuals Vehicle Registration V5C Logbook Warranty Information Manufacturer Document Asset Valuation Reports Equipment Loan Documentation Insurance Documentation Financial Document

To be able to create and modify inspection templates to suit different assets, at present there is only one template for playground equipment but with the different types of equipment more detailed templates are required

Create task-specific tickets related to the maintenance of your assets. Tickets can cover maintenance activities such as: Grass cutting and landscaping Street cleaning and litter picking Road and pathway repairs Signage maintenance Tree and hedge trimming Winter maintenance Drainage systems maintenance

we have a number of things in the parish which are the responsibility / ownership of other authorities and utilities - given we are on the ground and looking at these things we need to be able to "case manage" these as well. we might not own them or maintain them but if there is a loud bang every time a car drives over an "open reach" inspection cover on the road our parishioners will expect us to do something about it. Local residents do not really care that the road is County Highways the verge is Borough fly tipping is Borough litter picking is Parish / volunteer this ditch and culvert is Parish - that one is Borough and the other one is Highways this finger-post is County rights of way that finger-post is Parish This car-park is Borough but the sign is Parish the war memorial is a Parish asset but is maintained by the "Friends of the Common charity" The village hall is a charitable trust - Parish not trustee the sports pavilion is charitable trust - Parish is trustee Community shop is community interest not for profit Pub is privately owned Phone box is BT but they want rid of it but it is kept gong due to poor mobile coverage - possibly could become Parish owned but is in very poor condition. telephone exchange building is "open reach?" but the toilet in the building has been overflowing for 2 years. Cricket Pavilion is on land leased by the Cricket club from the borough but the trees surrounding it is on land leased by the Parish from the Borough. As the bottom tier local authority Parishioners will think it is the Parish responsibility to "deal" with all the issues locally to some extent and the higher up the layers of authority they will depend on efficient reporting of issues to the "right" place. outside a owned asset database one feels a need to be able to add "not owned" assets and accumulate contacts and document interactions overtime

The ability to map stalls or fair rides to the maps as temporary layers / assets. This would be used for weekly / monthly markets as well as annual events like the Christmas event or carnival

Develop a comprehensive mobile application for task management specifically designed for parish and town councils, incorporating robust access controls based on user roles such as town warden, maintenance operative, and librarian. Features include: Role-Based Access Control: Implement a secure access control system that tailors app functionalities and data visibility according to user roles, ensuring that each user has access to relevant tasks and information. Task Creation and Assignment: Allow users to create, assign, and manage tasks directly from the mobile app, enhancing efficiency and responsiveness. Real-Time Notifications: Send instant notifications to users about new tasks, changes to existing tasks, or urgent updates, keeping the team informed and agile. Document and Image Attachments: Facilitate the attachment of relevant documents, images, and files to tasks, allowing detailed information sharing and record-keeping. Task Tracking and Status Updates: Provide tools for tracking the progress of tasks, updating statuses, and reviewing completion details, all accessible via the mobile platform. Offline Functionality: Ensure the app functions offline, syncing data once the device reconnects to the internet, to support users in areas with limited connectivity.